SAPIN Event Command

Edit staff email addresses. These are used when you send notifications from the checklist.

This content is shared across all events. Edit once, applies everywhere.

Master list of strategic partners. Add a contact name and email for each partner you might invite to events.

Each event has an Event Owner — the person ultimately responsible for performance, execution, and outcome. Coordinators report to the Event Owner (even if they’re the same person). See below: the SAPIN rules + every owner’s current events.

Select which event types to generate planned dates for. By default ALL cadenced types are checked. Uncheck any types you want to leave alone (existing dates for those types are preserved).

Every planned event date in one view. Filter by type, month, or conflicts. Click any row to edit, promote, or delete. Planned dates are NOT real events — promote them when the team commits.

Leads, registrations, attendance, sales, and revenue across all events. Stats come from the Post-Event section of each event — anything blank just doesn't contribute. Filter the time window and data source below, then review totals and breakdowns.

SAPIN team responsibilities and event ownership. This is the locked-in spec from Drew — use it to know who owns what.

SA public holidays and public school terms are pre-loaded for 2026 and can’t be edited here. Use this modal to add private school holiday dates that aren’t covered by the gazetted public school calendar (e.g., specific independent school break weeks).

External calendar bookings at The Buzz (or other venues) that we want to avoid conflicting with. Adding a blocker here flags it on the calendar view AND warns when creating a SAPIN event on the same date.

Past clients (usually Two Day Workshop alumni) who give testimonials at previews. Add their name, email, phone, and the topic of their testimonial. Click ＋ Add Testimonial to start.

Reference for every event type SAPIN runs. Click any event to expand full details. Use the search box to filter.

Staff training reference. Use this to brief new team members, align returning crew, or refresh your own memory before an event. Click any card to expand.

Pre-written email templates used when drafting invitations and communications. Click a template to edit it. Placeholders like {{title}} get filled in automatically with event data when the template is used.

Staff with assigned tasks that haven't been ticked complete yet, and whose event is approaching its deadline. Click "Send Nudge" to open a pre-filled email to the staff member (and CC support@sapropertynetwork.com).

ⓘ Once Simone's Google backend is live, these nudges can fire automatically every morning instead of being triggered manually.

Select who should be notified.

ⓘ Staff without an email on file will be skipped. Add emails in Staff Directory.

Paste rows from Excel, Google Sheets, or CSV. One attendee per line. Expected columns: Name, Email, Phone (in that order).

ⓘ Duplicates (matched by email) will be skipped.
ⓘ If a row has only 2 columns, Phone is left blank.
ⓘ Header row (e.g. "Name,Email,Phone") is auto-detected and skipped.
ⓘ This is a stop-gap — Zoho sync is planned for a future release.

Marketing spend grouped by division for the accountant. Uses actual spend where filled in post-event, otherwise falls back to planned budget. Filter the date range, review the breakdown, then click Export to Excel to send to the accountant.